Registration

Last updated: 2025-08-25 2:02AM GMT

Registration

All participants are required to register through the online registration system and are advised to register in advance to receive the registration discount. Please carefully read the registration guidelines below.

For queries relating to registration or invitation letters, please contact the secretariat at ieeeismar2025@gmail.com.

Registration Fee

Author Registration

For each accepted paper published in the proceedings or adjunct proceedings, at least one author must register for the conference with a full (5-day) registration by 31 August 2025 to present the work at the conference.

• One regular registration (Regular Member / Regular Non-Member) allows publication and presentation of up to two papers (1+1 policy).
• Author registration must be a regular registration; student registration will not be accepted as author registration. Therefore, even if a student is the sole author, regular registration is required.

The One-Day Pass

The One-Day Pass includes access to all official programs held on the selected day, including workshops, tutorials, and the main conference sessions. If you plan to attend only on October 8 (Wed.) or October 12 (Sun.) for the workshops or tutorials, you may simply purchase a One-Day Pass for that specific date.

Member Registration

To qualify for member registration, you must be an IEEE member. Your membership number is required on the registration page.

Registration Fee Covers

Method of Payment

1. Online Credit Card – VISA, MASTER, JCB, and AMEX card are acceptable.
2. Bank Wire Transfer
   • Payments should be transferred to the following bank accounts. All bank charges are the responsibility of the applicant.
   • The transfer must be in the registrant’s name and must be stated on the receipt.
   • A copy of the receipt of the bank remittance should be sent to the IEEE ISMAR 2025 secretariat by email.

Cancellation & Refund Policy

All refund/cancellation requests must be provided in writing and received by September 30, 2025. No refunds will be issued from Oct. 1, 2025. Please submit all refund/cancellation requests to ieeeismar2025@gmail.com. There will be a cancellation fee of $100 which will be deducted from each refund. Registration using invalid membership at the time of registration will be automatically canceled and reported to the corresponding organization.

Invitation Letter

Invitation letters are issued only to participants who have completed registration and payment through the official registration system. We kindly request that all participants complete their registration before requesting an invitation letter. Conference participants are strongly encouraged to familiarize themselves with visa requirements well in advance of the conference. To ensure a smooth process, we recommend applying for your visa as early as possible. Please note that IEEE ISMAR 2025 is unable to intervene with Korean embassies or consulates on behalf of participants. However, if you require a personal letter of invitation to attend the conference, kindly email: ieeeismar2025@gmail.com with the following information:

• Full Name
• Affiliation
• Nationality

Important Note:

Due to a delay in the registration system opening, the issuance of invitation letters is currently delayed. The system is expected to open after mid-August, and invitation letters will be issued once registration becomes available. In the meantime, for visa-related emergencies, we will exceptionally issue invitation letters only to authors of accepted papers who are not nationals of the host country (the Republic of Korea) and who are facing imminent visa application deadlines. If you urgently require an invitation letter under these conditions, please email ieeeismar2025@gmail.com with all of the following information:

• Full Name
• Affiliation
• Nationality
• Paper Title
• Paper ID
• Brief explanation of the urgency (e.g., visa appointment date or submission deadline)

Please note that we may request supporting documentation to verify your urgency. Only eligible authors will be considered for early issuance before registration officially opens.