Registration

Last updated: 2025-09-08 05:10AM GMT

Registration

All participants are required to register through the online registration system and are advised to register in advance to receive the registration discount. Please carefully read the registration guidelines below.

For queries relating to registration or invitation letters, please contact the secretariat at ieeeismar2025@gmail.com.

Notice:

Due to many requests from authors and participants, the early registration period has been extended until September 7, 2025 (AoE). This is the firm deadline for early registration. To receive the discounted registration fee, please be sure to complete your registration by this date.

Registration Fee

Author Registration

For each accepted paper published in the proceedings or adjunct proceedings, at least one author must register for the conference with a full (5-day) registration by 31 August 2025 7 September 2025 to present the work at the conference.

• One regular registration (Regular Member / Regular Non-Member) allows publication and presentation of up to two papers (1+1 policy).
• Author registration must be a regular registration; student registration will not be accepted as author registration. Therefore, even if a student is the sole author, regular registration is required.

The One-Day Pass

The One-Day Pass includes access to all official programs held on the selected day, including workshops, tutorials, and the main conference sessions. If you plan to attend only on October 8 (Wed.) or October 12 (Sun.) for the workshops or tutorials, you may simply purchase a One-Day Pass for that specific date.

Member Registration

• IEEE Member: To qualify for member registration, you must be an IEEE member. Your membership number is required on the registration page.
• IEEE Life Member: To qualify for IEEE Life Member registration, your membership number is required at the registration page.

Track-Specific Registration Policies

Video Presentations
Video presentations are treated the same as on-site presentations, and therefore require Regular Registration.

Doctoral Consortium (DC)
For participants presenting only in the DC track, Student Registration is permitted in line with the purpose of the track. If a DC participant is also presenting in another track (e.g., Papers, Posters, Demos, or Workshop Papers), a Regular Registration is required.

Workshop Papers
Since workshop papers are also included in the ISMAR 2025 Adjunct Proceedings, at least one author must complete a Regular Author Registration. Please select Author → Papers and enter your Workshop Paper ID in the Contribution Number field (as used at the time of final submission). Example: W-DHXR-1234

Student Volunteers (SVs)
Please note that Student Volunteer registration waivers do not cover Author Registration. If a Student Volunteer is also an author of an accepted paper, they must still complete a Regular Registration.

Registration Fee Covers

ISMAR 2025 I.D.E.A. Scholarship

Inclusion, Diversity, Equity & Accessibility

IEEE ISMAR 2025 is committed to fostering an inclusive and accessible environment to encourage participation from researchers of diverse backgrounds and identities.

This year, the ISMAR 2025 Inclusion, Diversity, Equity, and Accessibility (IDEA) Scholarship will support early career researchers who are presenting authors of accepted contributions at ISMAR 2025 and are from developing countries or regions historically underrepresented at ISMAR.

Eligibility

Applicants must meet all of the following criteria:

- Must be an early career researcher (early professors, undergraduate students, graduate students, or postdocs).

- Must be the presenting author of an accepted contribution at ISMAR 2025 (oral paper, poster, demo, or workshop).

- Must be from developing countries or regions historically underrepresented at ISMAR.

Scholarship Details

- Full reimbursement of ISMAR 2025 registration fee

- Available only to presenting authors who satisfy the eligibility criteria

Application Guidelines

- Applications must be submitted via the following Google Form: ISMAR 2025 IDEA Scholarship Application Form

- Application Deadline: September 19, 2025 (23:59 AoE)

For questions, please contact: aychoi@gachon.ac.kr

Children’s Participation at ISMAR 2025

To support our EDI policy and foster a family-friendly environment, children of registered participants will be issued name tags and warmly welcomed to join the conference.

Participation in the banquet and meals is not guaranteed and will be provided upon availability.

Method of Payment

1. Online Credit Card – VISA, MASTER, JCB, and AMEX card are acceptable.
2. Bank Wire Transfer
   • Payments should be transferred to the following bank accounts. All bank charges are the responsibility of the applicant.
   • The transfer must be in the registrant’s name and must be stated on the receipt.
   • A copy of the receipt of the bank remittance should be sent to the IEEE ISMAR 2025 secretariat by email.

Cancellation & Refund Policy

All refund/cancellation requests must be provided in writing and received by September 30, 2025. No refunds will be issued from Oct. 1, 2025. Please submit all refund/cancellation requests to ieeeismar2025@gmail.com. There will be a cancellation fee of $100 which will be deducted from each refund. Registration using invalid membership at the time of registration will be automatically canceled and reported to the corresponding organization.

Invitation Letter

Invitation letters are issued only to participants who have completed registration and payment through the official registration system. We kindly request that all participants complete their registration before requesting an invitation letter. Conference participants are strongly encouraged to familiarize themselves with visa requirements well in advance of the conference. To ensure a smooth process, we recommend applying for your visa as early as possible. Please note that IEEE ISMAR 2025 is unable to intervene with Korean embassies or consulates on behalf of participants. However, if you require a personal letter of invitation to attend the conference, kindly email: ieeeismar2025@gmail.com with the following information:

• Full Name
• Affiliation
• Nationality

Important Note:

Due to a delay in the registration system opening, the issuance of invitation letters is currently delayed. The system is expected to open after mid-August, and invitation letters will be issued once registration becomes available. In the meantime, for visa-related emergencies, we will exceptionally issue invitation letters only to authors of accepted papers who are not nationals of the host country (the Republic of Korea) and who are facing imminent visa application deadlines. If you urgently require an invitation letter under these conditions, please email ieeeismar2025@gmail.com with all of the following information:

• Full Name
• Affiliation
• Nationality
• Paper Title
• Paper ID
• Brief explanation of the urgency (e.g., visa appointment date or submission deadline)

Please note that we may request supporting documentation to verify your urgency. Only eligible authors will be considered for early issuance before registration officially opens.