Last updated: 2025-06-05 12:35PM GMT
Become a Student Volunteer (SV)
Whether your first or n-th attendance at a scientific gathering you will quickly come to realize that student volunteers are a critical component of their success! As such, ISMAR is calling for friendly and responsive volunteers to help us with the 2025 edition of this conference. Volunteers help by being the friendly, helpful, and hard-working face of the event, taking on frontline tasks such as; managing the registration desk, helping set up demo sessions, providing on-site support to the organizing committee, assisting speakers during presentations, and more.
Why You Should be a Student Volunteer
Don’t know how to start a conversation with that Professor you read every paper from? It’s easier when you have to register and welcome them to the conference! Participating as a student volunteer gives you unique networking opportunities with our attendees, from young local and international researchers to world leaders in mixed and augmented reality. Volunteering for ISMAR 2025 is also an opportunity to gain academic service experience –an often-critical component of post graduate work–, and valuable hands-on experience for future scientific event organization. Phrased differently, this is an opportunity to help shape the events of an international conference! In addition to the experience, we recognize your time and effort contributions (see Expectations below) to delivering a smooth event by waiving your conference registration fee. Students also receive the same benefits as other conference attendees.
Important note: The registration fee waiver for student volunteers cannot be used to register a publication. If you are selected as a student volunteer, and your work has been accepted for presentation at ISMAR 2025, one of your co-authors must register for the conference and pay the author registration fee.
Selection Guidelines and Eligibility
To join the ISMAR team as a volunteer, you must be enrolled as a PhD, Masters, or full-time undergraduate student at the time of the conference (October 8-12, 2025).
We encourage all students with a keen interest in cutting edge virtual, mixed and augmented reality research to apply. Further, submissions help us, the Committee, gain valuable feedback on our processes and the student experience that may inform future events. However, we acknowledge that Student Volunteer positions are often highly competitive as we receive many strong applications every year for the limited available positions so do not be disheartened if you are not selected.
The following additional considerations will influence volunteer selection:
- Selection for presentation at ISMAR 2025.
- Preference: PhD students first, then masters, then undergraduate students.
- Good communication skills in English.
- Previous experience in event organization is desired but not required.
- The number of volunteers from each region, institution, and research group may be balanced to ensure broad participation.
- Underrepresented groups are especially encouraged to apply.
Extra Slot: SV Hoodie Design Competition
This year, we are excited to announce an SV Hoodie Design Competition!
Showcase your creativity and leave your mark by designing a unique hoodie exclusively for our amazing Student Volunteers (SVs). The top 3 selected designs will be rewarded with an SV slot!
Design Requirements
- Must reflect the ISMAR 2025 theme
- Include clear and engaging visual elements relevant to AR/MR/VR
- Contain the text “ISMAR 2025” and “Student Volunteer” (or equivalent)
- Designs must be original and suitable for printing on fabric (You may design the front, back, or both sides.)
- You can find ISMAR 2025 logos here
Submission Guidelines
- Include the design in the same application form
- Format: Medium-resolution images in PDF or PNG format (size limit: 15 MB)
- Finalists will be asked for high-resolution or vector versions of their designs.
Selection Process
- Committee members, including SV-Chairs, will review all submitted designs.
- The top three designs will be selected and win an SV slot.
- The winning design will become the official ISMAR 2025 SV hoodie!
Important Dates
- June 5th, 2025: Open student volunteer applications
- August 22nd, 2025 (23:59 AoE): Close student volunteer applications
- September 2025 (23:59 AoE) (TBD): Student volunteer notification of acceptance
Benefits
Besides the stimulating experience, SVs will receive an excellent package of benefits that includes:
- Free conference registration (If you are an author, make sure to have one of your co-authors register and pay a full fee according to your publication.)
- Hotel accommodation for non-local volunteers (shared with one or two other SVs)
- An exclusive student volunteer hoodie
Expectations
IEEE ISMAR 2025 will take place in Daejeon, South Korea. You must be available to:
- Work about 20 hours before or during the conference.
- Attend a mandatory SV orientation on Tuesday, October 7.
SV duties include: working the registration desk on-site, helping with the setup of the conference environment, providing assistance to speakers and attendees, and more. If you cannot commit yourself to this time frame and this amount of work, then please do not take away a slot from another willing student.
If you cannot commit to this time frame and this amount of work, please do not take away a slot from another willing student.
Application
Application will be done through this form: Google Form
For questions, contact: studentvolunteers2025@ieeeismar.net
ISMAR 2025 Student Volunteer Chairs: Seoyoung Kang, Juyoung Lee, Hyeongil Nam, Dongyun Han